ATS CV

How to Beat the Applicant Tracking System (ATS)

Learn the secrets to creating a CV that sails through automated screening systems and lands on a recruiter's desk. We break down formatting, keywords, and strategy.

July 20, 2024

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Understanding the Enemy: What is an ATS?

An Applicant Tracking System (ATS) is software used by a vast majority of companies to manage the recruitment process. Its primary job in the early stages is to scan your CV and filter out candidates who don't seem to match the job description. If your CV isn't formatted correctly or doesn't contain the right keywords, it might be rejected before a human ever sees it.

Here’s how to ensure your CV is optimized to beat the bots.

1. Use a Clean, Simple Format

Forget fancy columns, tables, or graphics. ATS software reads documents from top to bottom, left to right. A complex layout can confuse the system, causing it to jumble or ignore your information.

  • Stick to a single-column layout.
  • Use standard, readable fonts like Arial, Helvetica, or Times New Roman.
  • Avoid headers and footers, as some systems can't parse them correctly.
  • Save your file as a .docx or .pdf, but check the application instructions, as some older systems prefer .docx.

2. Weave in Keywords from the Job Description

The ATS scores your CV based on how well it matches the keywords in the job description.

  • Read the job description carefully and identify key skills, qualifications, and responsibilities (e.g., "Project Management," "SaaS," "data analysis").
  • Naturally integrate these exact keywords throughout your CV, especially in your Professional Summary and Experience sections.
  • Don't just list them; use them to describe your achievements. For example, instead of "Handled projects," write "Led Project Management for a new SaaS platform launch."

3. Use Standard Section Headings

Don't get creative with your section titles. The ATS is programmed to look for standard headings.

  • Use clear and conventional titles like "Professional Experience," "Education," "Skills," and "Certifications."
  • Avoid vague or unique titles like "My Journey" or "Where I've Been."

4. Spell Out Acronyms

While you might know that "PMP" stands for "Project Management Professional," an ATS might not. It's always a good practice to write out the full term first, followed by the acronym in parentheses.

  • Example: Project Management Professional (PMP)

By following these simple rules, you dramatically increase the chances of your CV passing the initial automated screening and reaching the hands of a human recruiter, bringing you one step closer to your dream job.